The Home Builders Association of Fort Wayne, Inc, is seeking a Services Director to work 35 hours per week in our downtown Fort Wayne office. The Services Director will report to the Executive Director of the association.
Responsibilities
- Coordinate the association’s financial management system
- Processes all accounts receivable, accounts payable and invoicing for all areas of the association in accordance with set guidelines and procedures
- Prepares monthly financial reports for all areas of the association
- Prepares monthly statements to members; corresponds/speaks with members regarding accounts as necessary; re-prints and mails invoice copies when requested
- Prepares payroll for all association employees; maintains record of vacation and sick days for all employees
- Prepares local, state and federal employee tax reports; ensures that insurance payments are made in a timely manner
- Notifies state and national builders associations of new members, member renewals, cancellations and changes and forwards appropriate portions of membership dues as payments for annual state and national membership dues
- Maintains filing system
- Provide administrative support for the association
- Answering and routing all incoming phone calls
- Acting as receptionist for visitors
- Maintaining committee and membership databases
- Orders supplies as needed
- Serves as the liaison for building-related repairs, requests, etc.
- Sorts incoming mail and ensures outgoing mail is either picked up or delivered to the post office
- Track and record all monthly permit activity for the association’s jurisdiction
- Perform other administrative/clerical duties as directed by the Executive Officer
- Assist with executing programs, activities and meetings of the association
- Prepares new member and renewing member certificates and packets
- Responsible for the production of the association’s annual membership directory
- Assists in the management and operation of association events
- Prepares and distributes membership publications
- Social media activity
- Friday Flash weekly email
- Monthly newsletters
- Communicate and build relationships with our members
- Carry out other directives as directed by the executive director
Qualifications
- High School diploma or GED required
- Bachelor’s or Associate’s degree in accounting, association management or business management preferred
- Excellent verbal and written communication skills
- Knowledge in QuickBooks
- Knowledge of Microsoft Office products including Word, Excel, PowerPoint and Publisher
- Able to prioritize in a deadline driven environment
- Highly organized and detail oriented
- Understanding and experience using various social networks
- Ability to work as part of a team and individually
- Available to work 35 hours per week
- Passion for the building and trades industries
- Previous non-profit experience a plus
Salary
- $26-29k per year
- 35 hours a week (9:00 am to 5:00 pm with a one hour lunch)
Please submit salary requirements with your resume submission to beth@hbafortwayne.com no later than Friday, December 6. Interviews will be conducted the week of December 16.