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We're Hiring! - Services Director

November 11, 2019

The Home Builders Association of Fort Wayne, Inc, is seeking a Services Director to work 35 hours per week in our downtown Fort Wayne office. The Services Director will report to the Executive Director of the association.

Responsibilities

  1. Coordinate the association’s financial management system
    • Processes all accounts receivable, accounts payable and invoicing for all areas of the association in accordance with set guidelines and procedures
    • Prepares monthly financial reports for all areas of the association
    • Prepares monthly statements to members; corresponds/speaks with members regarding accounts as necessary; re-prints and mails invoice copies when requested
    • Prepares payroll for all association employees; maintains record of vacation and sick days for all employees
    • Prepares local, state and federal employee tax reports; ensures that insurance payments are made in a timely manner
    • Notifies state and national builders associations of new members, member renewals, cancellations and changes and forwards appropriate portions of membership dues as payments for annual state and national membership dues
    • Maintains filing system
  2. Provide administrative support for the association
    • Answering and routing all incoming phone calls
    • Acting as receptionist for visitors
    • Maintaining committee and membership databases
    • Orders supplies as needed
    • Serves as the liaison for building-related repairs, requests, etc.
    • Sorts incoming mail and ensures outgoing mail is either picked up or delivered to the post office
    • Track and record all monthly permit activity for the association’s jurisdiction
    • Perform other administrative/clerical duties as directed by the Executive Officer
  3. Assist with executing programs, activities and meetings of the association
    • Prepares new member and renewing member certificates and packets
    • Responsible for the production of the association’s annual membership directory
    • Assists in the management and operation of association events
  4. Prepares and distributes membership publications
    • Social media activity
    • Friday Flash weekly email
    • Monthly newsletters
  5. Communicate and build relationships with our members
  6. Carry out other directives as directed by the executive director

Qualifications

  • High School diploma or GED required
  • Bachelor’s or Associate’s degree in accounting, association management or business management preferred
  • Excellent verbal and written communication skills
  • Knowledge in QuickBooks
  • Knowledge of Microsoft Office products including Word, Excel, PowerPoint and Publisher
  • Able to prioritize in a deadline driven environment
  • Highly organized and detail oriented
  • Understanding and experience using various social networks
  • Ability to work as part of a team and individually
  • Available to work 35 hours per week
  • Passion for the building and trades industries
  • Previous non-profit experience a plus

Salary

  • $26-29k per year
  • 35 hours a week (9:00 am to 5:00 pm with a one hour lunch)

Please submit salary requirements with your resume submission to beth@hbafortwayne.com no later than Friday, December 6. Interviews will be conducted the week of December 16.

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